Практика. Программа среднего профессионального образования 46. 02. 01 Документационное обеспечение управления и архивоведение Дисциплина Иностранный язык (профессиональный) Практическое занятие 6

• Название: Программа среднего профессионального образования 46. 02. 01 Документационное обеспечение управления и архивоведение Дисциплина Иностранный язык (профессиональный) Практическое занятие 6
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Программа среднего профессионального образования

46.02.01 Документационное обеспечение управления и архивоведение

Дисциплина: Иностранный язык (профессиональный)

Практическое занятие 6


Выполнил:

Обучающийся Негуляева Наталья Николаевна

Преподаватель:

Гоголева Елена Александровна

Задание 1.

КЛЮЧЕВОЙ ШАГ В УПРАВЛЕНИИ ЗАПИСЯМИ

В управлении записями есть несколько этапов, каждый из них очень важен и играет свою роль. Но самая важная часть в управлении записями - это файловый план. Файловый план описывает каждый тип записей в организации, местоположение, где они должны храниться, применяемые к ним правила, график хранения и временные рамки, способ их удаления и лицо или лиц, ответственных за их управление.

Как минимум, в графике хранения записей указывается, как долго записи должны храниться, а также их окончательное удаление. Кроме того, график удержания может указывать:

o ссылка на закон или нормативные акты, которые предписывают конкретное хранение o как долго записи должны храниться в активных файлах на месте o как долго их может потребоваться хранить в неактивном хранилище за пределами объекта o является ли это жизненно важной записью

Окончательным административным действием, предпринимаемым организацией в отношении записей, является удаление; эти действия обычно подразделяются на две категории:

уничтожение путем выбрасывания в мусор или вторичной переработки, измельчения, мацерации, передачи в архив для постоянного сохранения.
Задания 2.
1.A file a certain amount of information program or data.A file system is a system for storing files and organizing directories.

2. The retention schedule is not a contribution mechanism but rather a disposal mechanism .The review status which includes the review period and the reviewer can be set at the storage category level folder level and item level.

3.Currently there are three ways of disposing of business papers.Burning is the easiest and cheapest way to get rid of a document.It guarantees the impossibility of recovering information and does not require complex expensive equipment.The disadvantages include a ban on burning papers in the open air which is in effect in localities.
Задание 3.

Hello, dear HR Manager of City Center LLC,

my name is Daria. I found out about your opening of a vacancy for the position of office manager on one of the job portals "I'm looking for a job" on August 28.

Having studied the qualification requirements, I believe that I can be useful for your company in this position. I am ready to provide you with six years of experience as a specialist in the administration department of LLC "Parity", a diploma of higher education, as well as a confident computer proficiency at the user level of MS Office programs (Word, Excel, Outlook, Lotus Notes, etc.).

My responsibilities in the organization included recording, storing and analyzing the organization's data. I was also responsible for monitoring and managing the organization's budgets. I am able to identify the most suitable entries and ensure that only the best will be passed on to management. My successes are marked by the gratitude of the management, I am ready to provide recommendations.

Unfortunately, LLC "Parity", where I currently work, is in liquidation, and therefore I am looking for a new job. I ask you to consider the attached resume. If interested, I expect an invitation for a personal interview.

I am grateful for the attention to my candidacy.

With respect and hope for cooperation,

Velichko Darya Olegovna

You can contact me at any time by phone. [phone].

E-mail: ellyasend@ gmail.com .
Задание 4.

Mortgage Broker 

If the client likes it he will not have to make his own efforts to determine the best program.

Don't like the cost of services that are not acceptable for all customers.

 Mortgage Lender 

I like taking out a loan for the purchase of real estate you get a rare opportunity to improve your living conditions.

Don't like the problem of lending in Russia is the high cost of loans.

Surveyor. 

I like the demand for the profession – no construction can do without geodetic training.

I don't like physically hard work.

Title Companies

I like the opportunity to combine the efforts of several people documentarily.

I don't like the need for strict accounting.

Transaction Broker 

I like the opportunity for career growth and the establishment of the necessary connections.

I don't like the high threshold for entering the profession negotiation skills are required.
Задание 5.

Paperless office

A paperless office is a work environment in which the use of paper is eliminated or greatly reduced. This is done by converting documents and other papers into digital form. Proponents claim that "going paperless" can save money, boost productivity, save space, make documentation and information sharing easier, keep personal information more secure, and help the environment.

The "paperless office" was a publicist's slogan, intended to describe the office of the future. The idea was that office automation would make paper redundant for routine tasks such as record-keepingand bookkeeping, and it came to prominence with the introduction of the personal computer. While the prediction of a PC on every desk was remarkably prophetic, the "paperless office" was not. Improvements in printers and photocopiers have made it much easier to reproduce documents in bulk, causing the worldwide use of office paper to more than double from 1980 to 2000. This has been attributed to the increased ease of document production and widespread use of electronic communication, which has resulted in users receiving large numbers of documents that are often printed out. However, since about 2000, the global use of office paper has leveled off and is now decreasing, which has been attributed to a generation shift; younger people print out less documents, and prefer to read them on afull-colorinteractive display screen.

The key aspect of the paperless office philosophy is the conversion of paper documents, photos, engineering plans, microfiche and all the other paper based systems to digital documents. Technologies that may be used for this include scanners, digital mail solutions, book copiers, wide format scanners (for engineering drawings), microfiche scanners, fax to PDF conversion, online post offices, multifunction printers and document management systems.

A major difficulty in "going paperless" is that much of a business's communication is with other businesses and individuals, as opposed to just being internal. Electronic communication requires both the sender and the recipient to have easy access to appropriate software and hardware.

There may be costs and temporary productivity losses when converting to a paperless office. Government regulations and business policy may also slow down the change. Businesses may encounter technological difficulties such as file format compatibility, longevity of digital documents, system stability, and employees and clients not having appropriate technological skills.

 

Задание 6.

Clerk Full employment 40,000 rubles . Work experience of 5 years and 6 months Clerk Office LLC, Moscow Responsibilities: - I manually transfer cash transactions to the 1C program (2100 checks per month). - I draw up primary documents: acts, contracts (signature and affixing of seals) — more than 300 per day. - I send by courier the primary accounting documentation (checking the documents sent for the correctness of registration, checking the client's card for the correctness of registration) about 250 documents daily. - I register incoming correspondence - more than 200 letters daily. Progress: - Developed and implemented changes in the process of processing primary documents - as a result, the processing time of documents was reduced from 20 minutes to 10 seconds. - In the Excel program, I created a product nomenclature table of more than 5000 items, thanks to which the speed of searching for the desired position increased 3 times. PC Operator GBOU school No.107, Novosibirsk Secondary school, teaching staff of 25 people, 600 students Responsibilities: - Organized systematic storage and archiving of school documentation in paper and electronic form (from 100 to 200 documents per day). - Prepared 10 monthly reports of various levels of complexity for the school principal in the 1C and Excel program. Progress: - Developed a report on accounting of consumable goods, thanks to which the stable provision of the school's life with everything necessary was ensured without shortage and excessive stocks. - Developed 3 job descriptions for school employees, which led to an increase in the efficiency of the team by 1.5 times. Education Higher education Daytime/Full - time 2017 M.A.Sholokhov Moscow State University for the Humanities Faculty: Documentation and archival science Specialty: Document Management Specialist About me Professional skills: - Competent oral and written speech - Good knowledge of office programs: Word, Excel, 1C - Organizational skills - Skills of receiving incoming calls, registration of documents - Experience working with a large volume of documents - 150 daily - Experience in the electronic document management system, knowledge of EMIAS - Knowledge of office management and document preparation standards - The ability to highlight the main thing from a large amount of information Additional information: Perseverance, responsibility and attentiveness allow me to work efficiently with documents of any volume and content. . Foreign languages English — spoken

Задание 7
-How can I help you?

- I need tickets to Moscow, I can reserve?

- Of course. What day exactly? Are there any preferences?

- The flight must be early in the morning, business class tickets, a non-stop flight.

- Alright let me check. There are three flights from Novosibirsk to Moscow that day. At 06:00, 15:30 and at 22:00.

- I’d rather leave at 06:00. I would like to reserve a back ticket too. For 17, November.

- Alright. There is only one flight back, at 10:30. Is it acceptable to you?
Задание 9.
-Good afternoon! Can I see Anatoly Gennadyevich?
- Good afternoon! Do you have an appointment?
-Yes , the meeting is scheduled for 17.00 .
- Okay, I'll find out now. Unfortunately, he is not in place, he has an important meeting. He's still delayed. I can help you.
- Yes, thank you, if it's not difficult, please hand over these documents for him to sign. Since there is no time to wait anymore.
- Okay, I'll be sure to tell you and then I'll call you.
- See you later!
- Goodbye.