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Business English Шерсткова. Практикум по основам делового общения на английском языке учебное пособие
APPLYING-FOR-A-JOB CORRESPONDENCE
8. Study the information concerning applying-for-a-job correspondence. Pay special attention to ready-to-use model sentences for your letters.
Letters of application
Opening
Generally, the terms vacancy, post, or appointment are used instead of the word job in applications. When replying to a job advertisement, as with most correspondence, it is best simply to state what you are doing, and give a date or reference.
I would like to apply for the post of Programmer advertised in this month's edition of Computers.
I am writing concerning your advertisement in the Guardian of 12 May for a bilingual secretary to work in your Export Department.
I am answering your advertisement for the post of bank trainee, which appeared in yesterday’s Times.
If the advertisement is not clear about how you should apply for the job, it is better to phone the Personnel Department of the company to find out.
Remember to quote any reference numbers or job titles that are mentioned in the advertisement.
For unsolicited applications, i.e. applying for a job which has not been advertised, you can open like this:
I am writing to ask if you might have a vacancy in your ______department for a(n) administrative assistant /salesperson / accounts clerk.
If someone associated with the company suggested that you write to them, mention this in your opening.
I was recommended by _______ , who is currently working in your company / who has had a long association with your company / who is one of your suppliers, to contact you concerning a possible post in your _______Department.
Request for an application form
If you are writing to ask for an application form, give some very brief details about yourself then ask for the form.
These examples can also be used for unsolicited applications.
I am 23 years old, and have recently graduated from ______with a diploma / degree in _______. (Give the subject, and mention any special topics you studied that are relevant to the post. You can also mention the class of a degree, and any special honours such as a distinction.)
At present I am working for _______, where I am employed as a ______in the _______ Department.
Closing
There is no need to give any more information at this stage, so you can close the letter:
Please could you send me an application form and any other relevant details?
I would be grateful if you could send me an application form. If you need any further details, please contact me at the above address / email address.
Application forms and CVs
When you receive an application form, always read it through carefully so that you know exactly what information is required. It is a good idea to photocopy it, complete the photocopy, and when you are happy with it, copy the information onto the actual form.
Some companies prefer a curriculum vitae, usually called a CV (resume in American English), which is your personal and working history. Application forms and CVs may be e-mailed, faxed, or sent by post.
Covering letters
You may need to send a covering letter with an application form or CV. If you do, it should briefly explain points that might not be clear. You could also give further details to stress your suitability for the post.
Opening
If the company has sent an application form, remember to thank them.
If you are enclosing а CV, mention it at the beginning of the letter.
Thank you for your letter of ________and the application form for the post of _____. I enclose the completed form / my CV.
Body of the letter
Your covering letter should be short. If you need to develop or emphasize any points, do so briefly and simply.
You will see that I graduated from _____University / College in 20—, where I gained a ______degree /diploma /certificate in _____. (Mention any parts of your studies relevant to the post.) During my employment with _______my work was specifically concerned with ________. (Mention work relevant to the post you are applying for.)
Reasons for leaving a job
If you need to explain why you left a job, it is best to sound positive. Never say that you wanted a better salary or conditions. You should not say you were bored with your job, and never criticize the company you worked for, their products or services, or your colleagues.
Explanations for leaving a company could include the following:
I left (old employer) because (new employer) offered me a chance to use my (languages, it training, etc.).
I was offered a chance to join (company) where there was an opportunity for further training and experience in _______.
I was offered the post of Senior Technician by (company) in (date), and therefore left (company) in order to...
I joined (company) in (date) as part of their new Eastern Europe sales team. This was an excellent opportunity to...
Previous experience
Most application forms give some space to describe previous work experience, e.g. what your duties and responsibilities were. Here you have a chance to highlight your achievements, e.g. any special responsibilities or projects you undertook, changes you made, or schemes you introduced.
While l was a Team Leader at (company), I supervised a team of six technicians and introduced new quality control procedures which resulted in...
During my time at (company), I was responsible for marketing software services. A large part of this role involved successfully implementing change in the...
During my time at (company), I studied part-time for an MBA, which I completed in 20—. Since then I have gained more management experience in...
As part of my degree course in Business Studies, I worked for three months in the Data Processing Department of a large computer corporation where I gained experience in...
Reasons for applying
All prospective employers will want to know why you are applying for a specific job. This not only means explaining why you want the job, but why you think your particular skills and experience would be valuable to the company.
I am particularly interested in the post as I could apply my previous experience in (area of work).
I am sure I would be successful in this post as I have the skills and experience you describe, as well as...
I believe my background in (area of work) equips me for the post you advertise, especially my recent experience of (specialist area, e.g. project management, website development).
I have some experience of (area of work), and am enthusiastic about developing a career in this field.
Closing
At the end of the letter, offer to supply more information if necessary.
Look forward to hearing from you. However, if there is any further information you require in the meantime, please let me know.
Please let me know if there are any other details you need. Meanwhile, I look forward to hearing from you.
I would be happy to discuss with you at interview how my skills and experience could be used to your advantage.
9. Study and translate the samples of applying-for-a-job correspondence below.
Unsolicited letter
Notice in this letter how the applicant first mentions how he knows of Mitchell Hill (a merchant bank), gives brief details of his education and experience, and then refers to his current employers, who approve of staff spending time abroad. Finally, he tells Mitchell Hill why he wants to join them temporarily and asks for an application form. Of course, he could also include a CV with the letter, but in this case, he knows that company practice is to send application forms.
After studying the unsolicited letter below, answer the questions.
How did Marcus Bauer hear about Mitchell Hill?
What is his present post, and what does he do?
What are his qualifications?
Why do you think his bank encourages employees to work abroad?
What does he want Mitchell Hill to send him?
Furstenberg 78
D-30000 Hanover 71
Germany
21 June 2014
Mr John Brown
Manager
Mitchell Hill PLC
11-15 Montague Street
London EC15DN
Dear Mr Brown
I am writing to you on the recommendation of David McLean, Assistant Manager in your Securities Department. We met last month on a course in Hanover, and he suggested that I should contact your company and mention his name. He told me that you often employ people from other countries on one-year temporary contracts, and I am writing to enquire about the possibility of such a post.
I am at present employed by the International Bank in Hanover, in their Securities Department. I have worked here since 2006, when I graduated from the University of Munich with a degree in Economics. In my present position as Assistant to Wolfgang Lugers, Director of the Securities Department, I deal with a wide range of investments from companies throughout Europe, buying shares and bonds for them on a worldwide basis. As well as speaking fluent English, I also have a good working knowledge of French.
I would like to spend a year in the UK to gain further experience in securities investment with a British bank, and believe that my experience, training, and language skills would prove useful to your organization. My employer encourages all its staff to spend a year abroad and Mr Lugers would be willing to give you a reference.
I would be grateful if you could send me an application form and further information about the posts currently available. If you need any further information, I can be contacted by email on bauernm@mail.de or telephone on 49 511506941.
Yours sincerely
Marcus Bauer
Marcus Bauer
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Application form
Covering letter
In this example, notice that the applicant starts by referring to the job advertisement. She then goes on to expand on her present duties and give other information that she feels is relevant to the post. She also explains why she is applying for this particular vacancy. If, on her CV, she gives her current employers as referees, she could mention that she would prefer International Computing Services not to approach them until after an interview.
35 Westland Road
Kingston
UK
18 June 2013
Mrs J. Hastings
Personnel Officer
International Computing Services PLC
City Road
London EX4HU
Your Ref: KH 305/9
Dear Mrs Hastings
I would like to apply for the vacancy advertised in the Guardian on 16 June for a Personal Assistant to the Sales Director.
As you will see from my CV, I am currently Personal Assistant to the Sales Manager of a small engineering company. In addition to the day-to-day administration work, I represent the Sales Manager on some occasions and am delegated to take certain policy decisions in his absence.
I speak good French and Italian, and use both languages in the course of my work. I am particularly interested in this post as I would like to become more involved with an IT organization and am very familiar with many of your software products.
If there is any further information you require, please contact me. I look forward to hearing from you.
Yours sincerely
Carol Brice
Carol Brice (Ms)
Enc. CV
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